How to Completely Configure a Manufacturing Item

Items Catalog: Both the finished goods and every raw material must already exist as items. Configure in Items module → Add Items.

Stores: Stores must exist for both raw materials and finished goods. Configure in Stores module → Add Store.

Stock Receipt: Raw materials must be received into the source store before manufacturing. Configure in Items → Receive tab.

User Permissions: The user performing the manufacturing run must have permission to manufacture items. Configure via System Administrator.

Log in to Inaya and open the Main Menu.

Scroll down to Logistics, then select Items to open the Items page.

Alternatively, click the Search icon in the top-left corner, type Items into the search box, and select Items from the results.

In the Items section, click the + (Plus) button to start registering a new item. The Registration section will open.

In the Registration section, enter the item details:

• Code: A unique code that identifies the item.

• Name: The name of the item. Each item should have its own name.

• Type: Select Inventory for items that are sold or kept as stock.

• Category: Select the appropriate category for the item.

• About to Expire Reminder Days: Enable via the checkbox, then set the number of days before expiry you want to be reminded. Use only for items with an expiry date.

• Description: Optional additional information about the item.

Under Item Units, select the unit used to manage the item (e.g., Tablets, Boxes, Bottles).

Under Display Units, select the unit you want displayed for the item. This can match the Item Unit.

Click Save at the bottom center of the panel.

Verify: Confirm the item now appears in the Items list and is available for further configuration and inventory activities.

For each raw material item, navigate to its Receive tab to add stock to the store.

Enter the receiving details:

Repeat this process for every remaining raw material (Sand, Cement, etc.) and confirm each has sufficient stock.

Repeat the registration process from Step 1 to create the finished product (e.g., Cement bricks).

The only difference: finished manufacturing items must also have their Ingredient Items defined — these are the raw materials configured in Steps 1–2.

Open the finished item (e.g., Cement bricks) and go to the Registration tab. Scroll down to the Ingredient Items section.

Select Item: Choose a raw material from the dropdown. It must already exist as a registered item.

Enter Quantity: Enter the amount of that raw material needed to make 1 unit of the finished product.

Select Unit: Choose the measurement unit for that quantity.

Add more rows: Click the + button to add each additional ingredient.

Click Save.

Return to the Main Menu.

Under the Items section, click Manufacture Items.

Item: Select the finished product. Only items with a saved recipe appear here. Example: Cement bricks.

From Store: Select the store where raw materials are currently held. Example: Warehouse.

To Store: Select the store where the finished goods will be placed. Example: Shop.

Quantity: Enter the total number of finished units to produce in this run. Example: 2.

Unit: Select the unit of measure for the finished product. Example: piece.

Batch Name: Enter a unique identifier for traceability. Example: BRICK-BATCH-AUG-04.

Expiry Date: Enter an expiration date, if applicable. Example: 01/01/2028.

Once you select the From Store, the system automatically checks stock availability for every ingredient in the recipe.

Scenario A — Success (stock available): Ingredients appear in green text, and the Source Store panel shows the Present Quantity for each material.

Review the Left Panel: the raw materials that will be deducted from the From Store.

Review the Right Panel: the finished goods that will be added to the To Store.

Click the Manufacture Item button at the bottom of the screen to execute the production run.

Open Reports from the Main Menu.

Select Inventory & Assets.

Click Manufacturing.

Raw material not in dropdown — Error: "Item not showing in ingredient list". Cause: raw material not registered as an item. Solution: create the raw material as an item first.

Finished item not showing — Error: "Item not in Manufacture Items dropdown". Cause: no ingredients defined. Solution: add ingredients in the Registration tab.

Insufficient stock — Error: "No stock of (Item) configured". Cause: raw materials not received in store. Solution: receive raw materials into the From Store.

Greyed-out button — The Manufacture Item button is disabled. Cause: missing required fields. Solution: fill in all header fields.

Red text warnings — Items shown in red. Cause: insufficient stock in the From Store. Solution: restock raw materials.

Can't find recipe — Item appears without ingredients. Cause: recipe not saved properly. Solution: edit the item and save the ingredients again.

Batch not recorded — No batch appears in history. Cause: batch name left empty. Solution: the system auto-generates one, but you should manually enter a batch name for traceability.