Items

Introduction

When purchasing for your facility, items move through several stages between the moment they're ordered and the moment they're fully received, or returned to the vendor. Inaya tracks each of these stages separately, so at any point you can see exactly what's on order, what's still outstanding, what's already in stock, and what's been sent back.

This page describes the different item views available in Inaya, what each one shows, and when to use it.

1.Ordered items

The Ordered Items view lists every item that has been placed on a purchase order, regardless of whether it has been received yet.

Each ordered item record includes:

Field	Description
Date	The date the purchase order was placed.
Vendor	The supplier the item was ordered from.
PO number	The purchase order number the item belongs to.
Name	The name of the item.
Unit name	The unit of measure for the item (for example, box, piece, carton).
Quantity	The total quantity ordered.
Price	The unit price of the item.
Total amount	The total value of the ordered quantity (Quantity × Price).

2.Pending items

The Pending Items view lists items that have been ordered but have not yet been fully received. It highlights exactly how much of each order is still outstanding.

Each pending item record includes:

Field	Description
Date	The date the purchase order was placed.
Vendor	The supplier the item was ordered from.
PO number	The purchase order number the item belongs to.
Name	The name of the item.
Unit name	The unit of measure for the item.
Quantity	The total quantity ordered.
Price	The unit price of the item.
Pending quantity	The quantity that has not yet been received.
Total amount	The total value of the ordered quantity (Quantity × Price).
Pending amount	The value of the quantity still outstanding (Pending Quantity × Price).

3.Received items

The Received Items view lists items that have already arrived and been recorded into stock.

Each received item record includes:

Field	Description
Date	The date the item was received.
Vendor	The supplier the item was received from.
PO number	The purchase order number the item belongs to.
Name	The name of the item.
Unit name	The unit of measure for the item.
Quantity	The quantity received.
Price	The unit price of the item.
Total amount	The total value of the received quantity (Quantity × Price).

4.Returned items

The Returned Items view lists items that were sent back to the vendor, for example due to damage, expiry, or an incorrect delivery.

Each returned item record includes:

Field	Description
Date	The date the item was returned.
Vendor	The supplier the item was returned to.
PO number	The purchase order number the item was originally ordered under.
Name	The name of the item.
Unit name	The unit of measure for the item.
Quantity	The quantity returned.
Price	The unit price of the item.
Total amount	The total value of the returned quantity (Quantity × Price).

5.Items to purchase

The Items to Purchase view shows all items that are available for purchase, along with the quantity currently available in stock.

24 August 2026